OFFICE MANAGER

JOB SUMMARY:
Responsible for the non-clinical aspects of the day to day operations and administration of the office.

ESSENTIAL JOB FUNCTIONS:

• Scheduling and coordination of all patients visits.
• Answering phones and triaging calls, determining the urgent or emergent nature of the calls.
• Responding to all requests for medical records. Completion of disability forms, FMLA forms and return to work forms.
• Organize and prepare patient information and records for your providers in order to most efficiently run office visits.
• Keep updated surgery/meeting schedule. Correspond with various insurance companies to pre-authorize and get approval for upcoming surgery.
• Keep inventory of medical/office supplies and order as necessary.
• Incorporate patient data into the electronic medical records system.
• Prepare all information necessary for proper billing.
• All other duties as assigned.

ADDITIONAL JOB FUNCTIONS:

• Perform with consistency and timeliness.
• Exhibits dependability, availability and conscientiousness in performing work and in willingness to accept responsibilities.
• Willingness to cover phones for other Office Managers when they are away from the office.
• Effectively communicate with Physicians, Patients, other staff members, etc.

QUALIFICATIONS:

Education: 
High School diploma required. Associate or Bachelor’s degree preferred.

Experience:
Previous medical experience preferred but not required.

Personal Qualifications:

• Communicates clearly in English, oral and written.
• Able to multitask.
  Good organizational skills.

Please forward your resume to careers@openheart.net