Careers

OFFICE MANAGER

JOB SUMMARY:
Responsible for the non-clinical aspects of the day to day operations and administration of the office.

ESSENTIAL JOB FUNCTIONS:

  • Scheduling and coordination of all patients visits.
  • Answering phones and triaging calls, determining the urgent or emergent nature of the calls.
  • Responding to all requests for medical records. Completion of disability forms, FMLA forms and return to work forms.
  • Organize and prepare patient information and records for your providers in order to most efficiently run office visits.
  • Keep updated surgery/meeting schedule. Correspond with various insurance companies to pre-authorize and get approval for upcoming surgery.
  • Keep inventory of medical/office supplies and order as necessary.
  • Incorporate patient data into the electronic medical records system.
  • Prepare all information necessary for proper billing.
  • All other duties as assigned.

ADDITIONAL JOB FUNCTIONS:

  • Perform with consistency and timeliness.
  • Exhibits dependability, availability and conscientiousness in performing work and in willingness to accept responsibilities.
  • Willingness to cover phones for other Office Managers when they are away from the office.
  • Effectively communicate with Physicians, Patients, other staff members, etc.

QUALIFICATIONS:

Education: 
High School diploma required. Associate or Bachelor’s degree preferred.

Experience:
Previous medical experience preferred but not required.

Personal Qualifications:

  • Communicates clearly in English, oral and written.
  • Able to multitask.
    Good organizational skills.

Please forward your resume to careers@openheart.net